Each December, the CRA provides accelerated remitters (except monthly accelerated remitters who receive Form PD7A) a booklet of PD7A-RB forms (either 27 or 54 forms) to use to remit deductions. These booklets are printed once a year.
Form PD7A-RB has two parts:
- Top part – This part is a receipt.
- Bottom part– This part is the remittance form for current remittances. When you complete the bottom part, ensure that the following information is correct:
- Your name, address and account number.
- The gross payroll for the remitting period (rounded to the nearest dollar). This represents all remuneration that you pay before you make any deductions, such as income tax. It includes regular wages, commissions, overtime pay, paid leave, taxable benefits and allowances, piecework payments, and special payments. It is the same as the total of all amounts for the remitting period that would appear in box 14, “Employment income,” on your employees’ T4 slips.
- The number of employees in the last pay period. This includes any employee for whom you will prepare a T4 slip, such as part-time and temporary employees, and employees absent with pay. Do not include people for whom you will not complete a T4 slip. Do not include those you did not pay in the last pay period of the remitting period, such as employees on unpaid leave. If you have various pay groups (for example, executive, hourly, and salaried), include all employees paid in each group’s last pay period, but do not count any person twice.
- The end of remitting period (YY MM DD). Threshold 1 accelerated remitters have two remitting periods per month. Therefore, they should enter either “15th” or “month-end” as their “end of remitting period” on the remittance form. Threshold 2 accelerated remitters have four remitting periods per month. Therefore, they should enter either “7th,” “14th,” “21st,” or “month-end,” as their “end of remitting period.”
- The amount paid. This is the total CPP and EI (both employer and employee portions), and income tax you are remitting.
When you make your remittance at your financial institution or tax centre, complete the top and the bottom and present them with your remittance. The recipient will date-stamp the bottom part and return the top part to you as a receipt.
Threshold 2 remitters and certain payroll service companies must remit payroll deductions electronically or in person at their Canadian financial institution.
For more information visit the CRA website.